AHSC Accessible Events Checklist – In-person Events
| Consideration | Y/N |
| Have we asked event speakers about any access requirements? | |
| Is there a contingency budget in place? | |
| Is there an attendance fee in place? Have arrangements been made for those with hardship needs? | |
| If the event spans a significant amount of time, have arrangements been made for breaks? | |
| Have speakers sent over their materials and presentations? | |
| Is a public address system in place? | |
| Is an equalities statement on in the event publicity? | |
| Does the registration page ask for any additional adjustments? | |
| Has a specific location for wheelchair users been identified? | |
| Is the event venue fully accessible for wheelchair users? | |
| Are accessible routes sign posted? | |
| If there are any stairs to venue, there must also be a ramp or lift which wheelchair users should be able to use independently. | |
| Are there accessible disabled toilet facilities? Are they sign posted? | |
| Is there hearing assistance equipment in place? | |
| Is there nearby accessible parking? | |
| Is first aid clearly accessible for participants? | |
| Is the speaking area accessible? | |
| If the event is spread across rooms, are accessible routes sign posted? | |
| Are refreshment and breakout spaces fully accessible? | |
| Is there a designated member of staff that will handle any access issues? | |
| Have we made clear on the event page that carers for disabled attendees are welcome? |
